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2027 YCF Volunteer Offer Service

2027 YCF Children & Young People’s Offer of Service Form

Offer of service form
In order to complete this form, you will need:
– 10-20 minutes
– Some thoughts about your experience with children and young people and why you want to volunteer
– Details of two people we can contact to provide a reference (one Quaker and one non-Quaker)
– If you hold a First Aid qualification, the name of provider and expiry date
– If you have a valid DBS check (less than 3 years old at the start of the event), a photo or scan you can upload.
The deadline for completing this form is Monday 18 January 2027.
Please complete this form by the deadline stated in your invitation mailing.
Please read the guidance and complete the form as requested. This Information and Consent form covers information required for insurance purposes and enables the effective planning and running of events.
This form will be handled, and the data will be stored, in electronic and paper forms in accordance with BYM Polices.
All participants need to agree to abide by the stated community agreement during the event, and accept responsibility for the consequences of any breaking of this community agreement (which may include being asked to leave the event). There is space for the participant to indicate their agreement to this in section 8 of the form.
Please see our privacy policy here
I understand and consent to Quakers in Britain holding and using my data in the way expressed above? * REQUIRED
- Yes
- No
Personal details
Title * REQUIRED
We know, so unQuakerly! However, it will enable us to speed up the DBS application process for volunteers, so your title on legal docs would be much appreciated!
Name * REQUIRED
Middle name to speed up the DBS application process.
First Middle Last
Preferrred Name * REQUIRED
First
Gender identity * REQUIRED
Please state. We ask for further details such as preferred pronoun when offers of service are taken up.
Address * REQUIRED
Please provide an address where you can be contacted in April 2027.

Street Address Address Line 2 City Postcode Country
Date of birth * REQUIRED
DD slash MM slash YYYY
Phone
Mobile * REQUIRED
Email * REQUIRED
Enter Email Confirm Email
Worshipping community
e.g. Local Meeting, Area Meeting, other group such as YFGM

Availability
I would like to volunteer for a 2027 event * REQUIRED
- Yes
- No
Request to remove
- I would like to be removed from the volunteers mailing for events in the future

Please indicate which events you are available for and willing to volunteer for.
If you are under 20 years old at the time of the event you cannot offer service for JYM.
You can tick as many events as you are interested in but will not be invited to volunteer for events that happen at the same time (e.g. YP@YM and Children’s Programme.) You can express a preference for one event over another later on this form.
Feb Yearly Meeting Single Day in London * REQUIRED
We plan on running a programme for 0-17s alongside the Yearly Meeting Programme
Event: 20 Feb 2027 (Friends House) – Planning 1/2 Day TBC
Available and willing to be considered
- Yes
- No
May Yearly Meeting Single Day in London * REQUIRED
We plan on running a programme for 0-17s alongside the Yearly Meeting Programme
Event: 1 May 2027 (Friends House) – Planning 1/2 Day TBC
Available and willing to be considered
- Yes
- No
Junior Yearly Meeting for 15 – 18 year olds (Hull, residential) * REQUIRED
Event: 24 – 28 July / Team Weekend 16 – 18 Apr / Preparation day 23 July
Available and willing to be considered
- Yes
- No
Young People @ Yearly Meeting for 11 – 15 year olds (Hull) * REQUIRED
Event: 24 – 28 July / Team Weekend 21 – 23 My / Preparation day 23 July
Available and willing to be considered
- Yes
- No
YM Children’s Programme for 0 – 11 years old (Hull) * REQUIRED
Event: 24 – 28 July / Team Weekend 21 – 23 My / Preparation day 23 July
Available and willing to be considered
- Yes
- No
I would like to offer service for the full duration of the Children's Programme
You can offer service either for the whole length of the Children’s Programme or for a part of it (one or more day sessions.)
- Yes
- No
Please select one or more days when you would be available to offer service
- Sat 24th July
- Sun 25th July
- Mon 26th July
- Tues 27th July
- Wed 28th July
Select age group preference (indicate more than one if you wish)
- 0 – 2
- 3 – 6
- 7-9
- 10 – 11
I would be willing to be a Key Facilitator
Extra planning date tbc
- Yes
- No
Nov Yearly Meeting Single Day in London * REQUIRED
We plan on running a programme for 0-17s alongside the continuing Yearly Meeting Programme
Event: 20 Nov 2027 (Friends House) – Planning 1/2 Day TBC
Available and willing to be considered
- Yes
- No

What are your reasons for offering your service? * REQUIRED
What experience do you have in work with children and young people? * REQUIRED
Have you been on teams at other Quaker events before? * REQUIRED
- Yes
- No
Please let us know which ones. * REQUIRED
Can we approach this event for a reference? * REQUIRED
- Yes
- No
What skills could you offer to the event(s)? * REQUIRED
What might you find difficult in volunteering for the event(s) you have indicated? * REQUIRED
If you have ticked more than one event please state your preferences and why.
Do you hold a valid First Aid qualification? If so, please state what it is and its expiry date.

Safeguarding questions
Declaration * REQUIRED
Do you have any convictions, cautions or bind-overs?
- Yes
- No
Please provide details * REQUIRED
Statement * REQUIRED
Are you barred from working with vulnerable groups, or subject to sanctions of a regulatory body?
- Yes
- No
Criminal records check
Do you have a valid criminal record (DBS) check? * REQUIRED
Please select no if the criminal records check is older than 3 years at the start of the first event you are volunteering for.
- Yes
- No
Please upload a picture of your DBS certificate
Max. file size: 32 MB.
What happens with criminal records checks?
If you do not have a valid DBS check or it is not the right level we will send you guidance on applying for a new one.
I would benefit from additional support in completing my DBS application.
If you would find it helpful to have a video or phone call to help you complete the DBS application, please select ‘Yes’.
- Yes
- No
Criminal records check level
Please state the level of check * REQUIRED
If you have an Enhanced DBS with barred list your certificate will have NONE RECORDED under the ‘DBS Children’s Barred List information’ section.
- standard
- enhanced
- enhanced (with barred list information)
Please state the workforce the certificate covers * REQUIRED
This can be found in the right top corner of your certificate under ‘Position applied for’.
- Child
- Adult
- Child and Adult
Applying for a DBS criminal records check * REQUIRED
Your response indicates that if your offer of service is taken up, you will need to apply for a new DBS with Children’s Barred List. Where possible we ask that this is done through your Local or Area Meeting. Please indicate below the route that you will be using.
- Local or Area Meeting
- Through BYM staff
Please state your AM * REQUIRED
If you don’t know your LM please
Please state your LM * REQUIRED
Applying for a DBS
Once we have made a decision about whether to take up your offer of service, we will initiate the online application with some basic information from this form. You’ll receive details from DDC and ourselves about how to proceed.
Criminal records check details
Please state your DBS certificate number * REQUIRED
Please state your DBS certificate date of issue * REQUIRED
Please state your last name as recorded on the DBS certificate * REQUIRED
Please state your date of birth as recorded on the DBS certificate * REQUIRED
DD slash MM slash YYYY
Please state the type of workforce * REQUIRED
This can be found in the right top corner of your certificate under ‘Position applied for’
- child
- adult
- child and adult
DBS Update service
This is an online service that allows your records to be checked by you, your employer or whoever you authorise to. If you are not sure whether you have joined this or not, you can find out at: www.gov.uk/dbs-update-service.
If you have joined this, do you give BYM permission to access the update service to see your records? * REQUIRED
- Yes
- No
We will need to see your original DBS certificate. When you show this to us, we will need to take a photo or photocopy for our records.
Allowing BYM to use the DBS Update Service and providing an copy of your DBS Certificate for our records will mean that you are unlikely to need to obtain a new DBS check.

References
Please provide the details of two people (not related to you) to whom reference can be made. Both should know you well and at least one should have known you for two years or more. It is fine if one of these referees is a young person or child. If possible at least one of your referees should be able to comment on your experience of, attitudes towards and behaviour with children and young people. One should be a Quaker and one should know you from another area of life. We will only contact these referees if the references we have for you are more than 3 years old.
Quaker Reference * REQUIRED
First Last
QR Relationship to you * REQUIRED
Should not be a relative or partner.
QR Worshipping Community
QR Phone * REQUIRED
QR Email * REQUIRED
General Reference
General Reference * REQUIRED
First Last
GR Relationship to you * REQUIRED
Should not be a relative or partner.
GR Phone * REQUIRED
GR Email * REQUIRED

Data consent
Data consent * REQUIRED
Do you actively consent to the contact information you have provided being used to send promotional information about future events and opportunities?
Should you wish to withdraw your consent at any time, please contact: bymevents@quaker.org.uk
Mailchimp * REQUIRED
Do you actively consent to our using the above data to make contact using MailChimp?
Should you wish to withdraw your consent at any time, please contact: bymevents@quaker.org.uk
In agreeing to this you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their privacy policy and terms.
Confirmation
The information I have given is accurate and I agree to it being held for the period required by the insurance policy in paper and electronic form and it being used to assist in the work of Britain Yearly Meeting.
I realise that submitting this form does not mean that I will be accepted as a volunteer.
Signature * REQUIRED
First Last
Date * REQUIRED
DD slash MM slash YYYY

© Britain Yearly Meeting, 2026